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 Schools using 2 or more calendars for the academic year

Jasmyne Ngo's profile image
Jasmyne Ngo posted 05-01-2026 09:02 AM

Our school is using a different calendar for a couple of our graduate programs. We are having difficulty when we test billing if a student takes a class from calendar A and calendar B. The fees are pulling twice for these students. Those schools with 2 or more calendars, how did you get the billing to pull one set of fees for these students? Thank you for any insight you can give!

Cari Schwen's profile image
Cari Schwen

We use Ellucian/Banner for billing so this answer may or may not help you. Our trades students are on a block schedule for trades specific classes and the regular calendar for their Gen Ed courses. When setting up our fee tables in SFARGFE we put both a minimum and maximum value on fees. So long as the courses are all taken in the same term they don't get charged twice. If you are using a separate term code for your graduate progams consider adding a reversing fee by cohort or student type. We do this for both our course share and dual enrollment populations.