Community Exchange

We have encountered challenges complying with the 14‑day return‑of‑federal-funds requirement, particularly for our Graduate students. Our current practice has been to wait until the conclusion of the add/drop period before processing refunds. This timeline places us at approximately day 12, which leaves very little margin for error should any system issues arise.

Our FY25 Single Audit is wrapping up, and this is the first time our refund process has been an area of focus. We are interested in learning how other institutions have addressed similar timing constraints.

We recently transitioned to a new tuition payment system that supports electronic refunds; however, delays can still occur when students do not enter their banking information promptly.

Would anyone be willing to share their procedures or best practices for managing this requirement?

We have encountered challenges complying with the 14‑day return‑of‑federal-funds requirement, particularly for our Graduate students. Our current practice has been to wait until the conclusion of the add/drop period before processing refunds. This timeline places us at approximately day 12, which leaves very little margin for error should any system issues arise.

Our FY25 Single Audit is wrapping up, and this is the first time our refund process has been an area of focus. We are interested in learning how other institutions have addressed similar timing constraints.

We recently transitioned to a new tuition payment system that supports electronic refunds; however, delays can still occur when students do not enter their banking information promptly.

Would anyone be willing to share their procedures or best practices for managing this requirement?

We have encountered challenges complying with the 14‑day return‑of‑federal-funds requirement, particularly for our Graduate students. Our current practice has been to wait until the conclusion of the add/drop period before processing refunds. This timeline places us at approximately day 12, which leaves very little margin for error should any system issues arise.

Our FY25 Single Audit is wrapping up, and this is the first time our refund process has been an area of focus. We are interested in learning how other institutions have addressed similar timing constraints.

We recently transitioned to a new tuition payment system that supports electronic refunds; however, delays can still occur when students do not enter their banking information promptly.

Would anyone be willing to share their procedures or best practices for managing this requirement?

We have encountered challenges complying with the 14‑day return‑of‑federal-funds requirement, particularly for our Graduate students. Our current practice has been to wait until the conclusion of the add/drop period before processing refunds. This timeline places us at approximately day 12, which leaves very little margin for error should any system issues arise.

Our FY25 Single Audit is wrapping up, and this is the first time our refund process has been an area of focus. We are interested in learning how other institutions have addressed similar timing constraints.

We recently transitioned to a new tuition payment system that supports electronic refunds; however, delays can still occur when students do not enter their banking information promptly.

Would anyone be willing to share their procedures or best practices for managing this requirement?

We have encountered challenges complying with the 14‑day return‑of‑federal-funds requirement, particularly for our Graduate students. Our current practice has been to wait until the conclusion of the add/drop period before processing refunds. This timeline places us at approximately day 12, which leaves very little margin for error should any system issues arise.

Our FY25 Single Audit is wrapping up, and this is the first time our refund process has been an area of focus. We are interested in learning how other institutions have addressed similar timing constraints.

We recently transitioned to a new tuition payment system that supports electronic refunds; however, delays can still occur when students do not enter their banking information promptly.

Would anyone be willing to share their procedures or best practices for managing this requirement?

We have encountered challenges complying with the 14‑day return‑of‑federal-funds requirement, particularly for our Graduate students. Our current practice has been to wait until the conclusion of the add/drop period before processing refunds. This timeline places us at approximately day 12, which leaves very little margin for error should any system issues arise.

Our FY25 Single Audit is wrapping up, and this is the first time our refund process has been an area of focus. We are interested in learning how other institutions have addressed similar timing constraints.

We recently transitioned to a new tuition payment system that supports electronic refunds; however, delays can still occur when students do not enter their banking information promptly.

Would anyone be willing to share their procedures or best practices for managing this requirement?