I've used Artic International in the past and its really good, we now use Spintax and as a double check to track the treaties and withholding for 1042' purposes and even just to assess the individuals we use a SmartSheet that helps us track the individual and the withholding and payments.
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Alberto Contreras
Director, Accounts Payable & Travel
California State University, Fullerton
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Original Message:
Sent: 02-26-2026 12:10 PM
From: Kat Andrew
Subject: Best Practices for Tracking NRA Employees
Hi. We are evaluating our internal processes and tracking our non-resident alien employees (F-1, J-1, F-1 OPT, USMCA). We are looking to see what other community colleges and universities are doing for best practices in tracking this information. Key information, days in the USA, landing card dates, visa expiration, tax collections requirements/parameters. Any information you could share would be greatly appreciated. Are you outsourcing to a third-party or tracking it all internally?
Thank you,
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Kat Andrew
AVC of Finance
Metropolitan Community Colleges Administrative Center System Office
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