Hi Kat, We previously used Arctic, but switched to Sprintax Calculus because it allows campus admin access to records, offering more flexibility. Sprintax Calculus also provides modular reports, customizable filters, Single Sign-On access, and integration with major ERP systems, which has streamlined our processes. We considered OneSource Tax Navigator, but it required extra IT resources for hosting. I'm not sure if they've migrated to a cloud-based model these days, but that was a consideration for us at the time.
Best of luck in your search!
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Frank Gashi
OHRM University Payroll
The City University of New York (Central)
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Original Message:
Sent: 02-26-2026 12:10 PM
From: Kat Andrew
Subject: Best Practices for Tracking NRA Employees
Hi. We are evaluating our internal processes and tracking our non-resident alien employees (F-1, J-1, F-1 OPT, USMCA). We are looking to see what other community colleges and universities are doing for best practices in tracking this information. Key information, days in the USA, landing card dates, visa expiration, tax collections requirements/parameters. Any information you could share would be greatly appreciated. Are you outsourcing to a third-party or tracking it all internally?
Thank you,
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Kat Andrew
AVC of Finance
Metropolitan Community Colleges Administrative Center System Office
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