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  • 1.  Accumulated Leave Payouts for Grants

    Posted 02-23-2026 04:02 PM

    How does your university process accumulated leave payouts for employees paid from grant funds?  Do you use a fringe pool?  Or do you rely on the departments to identify other fund with which to charge the payment?



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    Andrea Phillips
    University Controller
    University of Southern Mississippi
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  • 2.  RE: Accumulated Leave Payouts for Grants

    Posted 02-24-2026 08:55 AM

    At my institution employees paid from grants are designated special contract employees meaning they can use accumulated vacation leave during their term of employment but are not paid out for any unused leave at the conclusion of their contract. Sick leave payouts only occur upon retirement and are a portion of accumulated leave, but again, special contract employees are ineligible. 



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    Donna Braswell
    Business Manager
    Wright State University Main Campus
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  • 3.  RE: Accumulated Leave Payouts for Grants

    Posted 02-24-2026 11:43 AM

    This is very helpful!  Thank you!



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    Andrea Phillips
    University Controller
    University of Southern Mississippi
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    Original Message


  • 4.  RE: Accumulated Leave Payouts for Grants

    Posted 02-24-2026 10:06 AM

    Our community and technical college system in Washington State has to pay terminal pay from some other funding source, but the accumulate leave just like all other employees if they are eligible.



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    Lori Carambot
    Associate Director of Accounting
    Washington State Board for Community & Technical Colleges
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